Terms and Conditions Event Submission For Cultural Style Week 2025 1. Purpose and Eligibility 1.1. Cultural Style Week aims to celebrate cultural diversity and self-expression through fashion, hair, beauty, and creativity. 1.2. Participation is open to individuals, community groups, organisations, schools, and businesses that align with the mission of Cultural Style Week. 1.3. All events and activities must celebrate cultural heritage, diversity, or creativity. 2. Independent Event Status 2.1. All events submitted to the Cultural Style Week calendar are independent. Participation does not imply endorsement or funding by Cultural Style Week. 2.2. Event organisers must clearly state the independence of their events in all marketing, ticketing, and registration materials. This includes the disclaimers: - "This is an independent event, not an official Cultural Style Week event." - "Cultural Style Week is not liable for any issues, disputes, or claims arising from this event." 2.3. Recruitment and registration for designers, performers, models, and other creatives must clearly communicate that the event is an independent celebration of Cultural Style Week. 3. Event Approval Process 3.1. All events must be submitted via the official Cultural Style Week submission form. 3.2. Events are subject to review and approval to ensure alignment with the ethos of Cultural Style Week. 3.3. Cultural Style Week reserves the right to request additional information or make suggestions for event alignment before approval. 4. Use of Branding and Logos 4.1. The Cultural Style Week name and logo are trademarked and may only be used with prior written consent. 4.2. Approved use of the logo is subject to compliance with provided branding guidelines. 5. Financial Responsibilities and Licensing 5.1. All costs associated with organising events, including venue hire, permits, and insurance, are the responsibility of the event organiser. 5.2. Cultural Style Week does not guarantee funding but may, at its discretion, provide support for select events or initiatives. 5.3. Where resources permit, Cultural Style Week may assist with funding applications or joint sponsorship proposals for provisionally approved events. 5.4. Large-scale commercial ventures or high-profit events may be subject to an additional licensing fee. Fees will be determined during the approval process based on attendee numbers, ticket prices, and projected revenue. 6. Insurance and Risk Management 6.1. Event organisers are solely responsible for obtaining public liability insurance and conducting appropriate risk assessments for their events. 6.2. Cultural Style Week will not provide insurance or risk assessments for independent events. 6.3. By participating, organisers acknowledge and agree that Cultural Style Week is not liable for any accidents, damages, or disputes arising from their events. 7. Liability and Indemnity 7.1. Cultural Style Week shall not be held liable for any losses, damages, injuries, or disputes that occur during, before, or after independently organised events. 7.2. Event organisers agree to indemnify and hold harmless Cultural Style Week from any claims, liabilities, or legal actions arising from their events. 8. Visa Support 8.1. Cultural Style Week cannot assist with visa support letters for event or project participants unless the event is being delivered directly in partnership with Cultural Style Week. 9. Sustainability Commitment 9.1. Event organisers are encouraged to adopt eco-friendly practices, such as reducing waste, supporting local suppliers, and minimising their event’s environmental impact. 10. Code of Conduct 10.1. All events must promote cultural diversity and respect for all communities. Discrimination, harassment, or harmful behaviour is strictly prohibited. 11. Event Monitoring and Reporting 11.1. Organisers of large-scale events may be required to provide a post-event report, including attendee numbers and feedback, to help evaluate the event’s impact and the success of Cultural Style Week initiatives. 12. Promotion and Marketing 12.1. Approved events will be featured on the official Cultural Style Week calendar. 12.2. Cultural Style Week may highlight selected events through social media and email campaigns. 12.3. Event organisers must include disclaimers in all marketing materials to avoid any implication that the event is officially hosted by Cultural Style Week. 13. Changes and Cancellations 13.1. Participants must notify Cultural Style Week of any changes or cancellations to approved events promptly. 13.2. Cultural Style Week reserves the right to withdraw event approval if changes misalign with its ethos. 14. Data Protection 14.1. By submitting an event, participants consent to their information being used for event promotion and communication in accordance with Cultural Style Week’s privacy policy.